Event Space Rental
Pedal Works Café & Studios, the perfect venue for your next event! Imagine hosting your gathering in a cozy, charming space filled with natural light, eclectic décor, and the rich aroma of freshly brewed coffee.
Terms & Fees
Event Space Rental Terms
Pedal Works Café & Studios (PWC) agrees to rent the café/gallery space to the client for the event. Setup may begin 30 minutes before the event, and any additional time will be billed at the hourly rental rate.
A PWC staff member is required to be present at the event.
Staffing fee: $60 for up to 20 guests, $120 for groups over 20 guests
The client is responsible for returning the space to its original state and disposing of all garbage immediately after the event.
For ticketed events during open hours, there is no rental fee. However, Pedal Works retains 30% of ticket sales, with the remaining 70% payable to the client via invoice.
House Rules
Guests may not use the Spinning® bikes without a certified instructor.
Shoes are not permitted on the yoga floor.
If the studio space is not part of the rental, please keep the doors shut to prevent guests from entering.
1. Food/Beverage Policy
- Food may be brought in only from licensed food vendors. PWC is not responsible for any adverse effects caused by outside food.
- All drinks must be purchased on-site.
- Catering can be arranged with a 7% service fee added to the catering cost.
2. Deposit & Payment
- A 50% non-refundable deposit is required to reserve the space. Payment can be made via E-transfer, check, or QuickBooks.
- The remaining balance must be paid 2 days before the event. Failure to pay will result in the space being rebooked.
3. Rental Fees
Weekday Studio Rental $90 + HST/hour
Weekend Studio Rental $110 + HST/hour
Weekday Café Rental $150 + HST/hour
Weekend Café Rental $170 + HST/hour
Entire Space (Weekday)$200 + HST/hour
Entire Space (Weekend) $250 + HST/hour
Staffing Fee $60 (1-20 guests), $120 (21-40 guests)
Projector/Speaker/Microphone $50 for one or all three; $500 security deposit (reimbursed at the end of the event)
Additional Time $50 for every 15 minutes beyond the booked time
DJ $100/hour
4. Damages & Cleaning
The client is responsible for any damages to the space or equipment. The client agrees to cover all repair or replacement costs and must return the space to its original condition.
5. Liability
Pedal Works Café & Studios is not responsible for any personal property or equipment brought to the space, nor for any injuries that occur during the event. The client assumes full responsibility for their guests' conduct and any property or food brought to the event.
6. Insurance
For workshops or physical activities, the client must list Pedal Works as an additional insured for the duration of the event.